New clause for your governing documents – holding members’ meetings remotely

Last month, we provided an update that the Charity Commission was changing its stance on holding meetings remotely / on a hybrid basis, and urging charities to update their governing documents to allow for this and approve any previous decisions held contrary to their rules, as soon as possible.

What you can do

We shared with you the provision that’s already in the Age UK model governing documents and allows trustee meetings to take place remotely (e.g. on Zoom, Skype etc). It is worded as follows:

“A meeting of the Charity Trustees may be held either in person or by suitable electronic means agreed by the Charity Trustees in which all participants may communicate with all the other participants”.

The model documents did not however include such a provision for members’ meetings or AGMs so colleagues have now prepared a clause that you can include to cover these meetings. It is worded as follows:

“A General Meeting may be held either in person or suitable electronic means that allow all participants to communicate with all the other participants”.

If you have adopted an Age UK model governing document, you can add this clause as Article 11.2 if you use the model whereby your Trustees are the only members (consolidated membership); and as clause 12.2 if you use the model whereby you have a wider membership (separate membership model).

We have updated the model governing documents on the loop to include this new clause too.

If you do not use an Age UK model governing document, we hope these suggested clauses are still useful to you.

If you need to update your governing document and would like to use one of the Age UK model documents, please visit the loop

Author: ageukcomms

Age UK

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